Part-Time Office Administrator Job Description
at Prince of Peace Lutheran Church, ELCA
The Office Administrator conducts themselves to support the Prince of Peace (POP) goals, mission, and values. POP provides a warm work environment where clergy, leadership and volunteers partner with staff in a progressive environment driving a broad range of meaningful ministries.
Part time hourly work for 10-15 hours per week.
Must be able to work Monday 10am-2pm & Tuesdays Specific hours are negotiable.
This is an office-based work position. Reports directly to the Pastor.
The job provides some training and exposure in the following areas:
Technologies including Quickbooks, Breeze (customer management software), and Bill.com.
Finance, budgeting and accounts payable.
Essential Functions and Responsibilities
Finance Accounting & Stewardship
Data entry of donations and income from multiple sources in a timely manner with attention to detail.
Maintain and update contact information of members, visitors, & donors.
Send quarterly giving statements to all donors.
Produce monthly donation reports being respectful of volunteer governance manager’s time.
Attend committee meetings.
Coordinate with leadership on annual Insurance review.
Pay insurance premiums and complete reporting in a timely manner.
Accounts Payable including
Pay bills on time, issue reimbursements, etc with required approvals and use of online tools.
Categorize and track expenses.
Provide all required information to support financial closing within 3 weeks of quarter end.
Document processes and procedures so others can execute the process as required.
Greet visitors & members in a kind and professional manner.
Be able to work efficiently in an interruption driven environment.
Procure office supplies as needed/requested.
General office organization.
Filing hard and/or soft copy reference documents.
Document the filing organization so others can access documents in the Business Administrators absence.
Property Rental Management
Arrange campus opening and closing for events.
Show the property to potential short-term customers and long-term tenants.
Education and Experience
College degree in applicable field, or equivalent in experience.
Administration experience in a religious or non-profit organization is desirable.
Knowledge, Skills and Abilities
A warm, inclusive, and welcoming personality.
Organization, record keeping and planning.
Strong oral and written communication skills, diplomacy, and professionalism.
Willingness to take on additional tasks as time and need allows.
Good computer skills, including Google Docs, Drive, Spreadsheets.
Aptitude and desire to learn technologies including Breeze, Quickbooks and Bill.com.
Must pass a criminal background check and fingerprinting.
What We Offer
Salary Range of $25-$28 per hour.
Unique, family-friendly, office environment.
Potential for additional hours, including event management at higher rates.
Some schedule flexibility.
Interested applicants are invited to email a resume and cover letter to: email@example.com.